Project Management Officer

Key Responsibilities:

 Project Planning and Coordination:

• Assist in project initiation and planning: Support the project team in developing project plans, timelines, and deliverables based on client and organizational requirements.
• Coordinate project schedules and resources: Help in assigning tasks to project team members and ensuring resources are available and aligned with project needs.
• Track project milestones: Monitor the progress of ongoing projects and ensure they are executed in line with the established project timeline.

Communication and Stakeholder Management:

• Liaise with internal teams and external stakeholders: Assist in facilitating communication between clients, vendors, and team members to ensure seamless project execution.
• Organize and attend project meetings: Take meeting notes, track action items, and communicate any project updates or issues to the relevant stakeholders.
• Update project stakeholders: Prepare regular reports and updates on project progress, risks, and upcoming tasks for senior management and clients.

Documentation and Reporting:

• Maintain project documentation: Ensure that all project-related documentation, including contracts, reports, meeting minutes, and schedules, are accurately recorded and well-organized.
• Prepare project status reports: Assist in compiling and formatting project updates, reports, and presentations for management and clients.
• Document lessons learned: Support the team in maintaining a log of lessons learned and improvements for future projects.

Risk Management and Issue Resolution:

• Identify potential project risks: Help in identifying and analyzing risks that may affect project timelines, resources, or scope.
• Support risk mitigation efforts: Assist in developing and tracking strategies to mitigate identified risks and resolve issues before they impact the project.

Administrative and Operational Support:

• Support project administration: Provide general administrative assistance to the project team, such as arranging travel, preparing presentations, and managing schedules.
• Assist with procurement: Support in managing vendor relationships and procurement processes for project materials and resources.

Qualifications:

• A Bachelor's degree in Project Management, Business Administration, or a related field.
• Basic knowledge of project management tools and techniques is an added advantage.
• Excellent communication skills and attention to detail.
• Proficiency in MS Office (Excel, Word, PowerPoint).

Experience:

• A young graduate with at least 1 year of working experience in a corporate environment, ideally within a project-oriented role or any administrative capacity.

Key Competencies:

• Attention to detail: Ability to handle multiple tasks, maintaining accuracy and high-quality standards.
• Strong communication skills: Effective at interacting with clients, team members, and stakeholders.
• Time management: Strong ability to prioritize tasks and meet deadlines.
• Team player: Ability to work collaboratively in a team environment.

Benefits:

• Net Salary - GHS 2,000
• Job comes with other benefits

Location: East Legon Office, Accra

Employment Type: Full Time