Project Accounts Coordinator at Plan International

The Organisation



Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.



Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.



For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.



We won’t stop until we are all equal.



THE OPPORTUNITY



Plan International Ghana is looking for a young talented, enthusiastic and qualified professional to join our team as a Project Accounts Coordinator on our She LEADs Project. The role is based in Tamale and the successful candidate will support the Project Manager in the coordination of project financial and accountant related activities required for the implementation of the project.



Main Accountabilities



TheProject Accounts will among many other tasks perform the following:



Participates in the budgeting process and ensures that operational plans are consistent with the approved budgets.

Processes Payment Vouchers and Journal Vouchers through SAP on time and in accordance with the Operations Manual.

Monitors project budget entries in program management software on SAP and keeps records of budget modifications on file.

Encodes accrual accounting entries in accordance with the accrual accounting plan of action.

Records all documents sent out of Finance Department to the appropriate ledger for traceability.

Attends to Coordination meetings/seminars on Project grants and relevant information and active participation is given/made.

Facilitates all payments in the field during various activities (training, workshops, etc).

Analysis and reconciles project expenditures Vs budget accurately and on time.

Files all Disbursement Vouchers/Journal Vouchers systematically no later than the following month, with all supporting documents attached and duly stamped with PAID, date and check number indicated.

Prepare and submit donor financial reports on time as per the agreement with donors/s, in collaboration with the Project Manager and Grants Accountant.

Prepare and submit monthly cash reconciliation of the bank account;

Follow up on Audit recommendations to ensure that they are fully implemented.

Close out project accounts upon project completion.

Ensure that Plan’s Child Protection Policy and related procedures are adhered to in all aspects of work.

Perform others tasks assigned by the supervisor.

Ensure that Plan’s gender policy is properly implemented especially through the day to day work.

The holder of the position has no authorization and will liaise with the Finance & Ops Manager for all finance and administrative related procedures under the leadership of the Project Manager. His pro-activeness will be key in planning and implementation of activities in the field.



Technical Expertise, Skills & Knowledge



Qualifications & Experience







BAC+3 or Bachelor’s degree in accounting, finance, management, economics

At least 2 year’ experience in a similar role

Good experience in project reporting requirements

Good in excel



Key Skills & Competencies







Good management skills

Excellent written and spoken skills in English

Calm and positive under pressure and in difficult situations

Sound problem-solving skills

Good team player

Good negotiating, facilitating, and influencing skills

Proficient in Microsoft applications especially excel and pivot tables.

Good communication skills both oral and written

Good accounting, analytical, and judgment skills

Good supervisory and coordination skills

Ability to deliver to tight deadlines



Personal Attributes







Timeliness and proactive in the discharge of duties

Good planning organizational abilities

Communicates in a manner that inspires confidence and professionalism

Good supervisory and listening abilities

Open to feedback and willingness to adopt to new approaches and processes

Ability to inter-face with all levels of management

Analytical and attention to detail

Good team player

Safety and security conscious

Good presentation and attention to details



Please click here to see the full Job Decription: JD-PROJECT ACCOUNTS COORDINATOR -She LEADS.docx



Location: Tamale



Type of Role: Finance & Accounting



Reports to: Project Manager



Job Type: Fixed-Term Contract



Closing Date:16th December, 2024