Personal Assistant

Key Responsibilities:

• Administrative Support:
• Manage the executive's calendar, and schedule appointments, meetings, and conferences
• Coordinate travel arrangements, including flights, accommodations, and ground transportation
• Handle email correspondence, prioritize messages, and respond on behalf of the executive when necessary
• Prepare and edit documents, presentations, and reports
• Organize and maintain filing systems for both physical and digital documents
• Task Management:
• Act as the point of contact between the executive and internal/external stakeholders
• Attend meetings, take minutes, and distribute action items and follow-ups
• Coordinate and assist with special projects and events as required
• Ensure all personal and professional deadlines are met
• Personal Support:
• Manage personal errands such as bill payments, shopping, and event planning
• Handle confidential information with discretion and professionalism
• Assist with the management of household and family-related tasks
• Communication & Relationship Management
• Maintain effective communication with various departments and clients
• Build and maintain positive relationships with key stakeholders
• Act as a liaison for personal matters when required
  
  

Problem Solving

• Anticipate the executive's needs and proactively resolve any issues that may arise
• Adapt to changes in priorities and manage tasks effectively under pressure
  
  

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred)
• Minimum of 3-5 years of experience as a Personal Assistant or in a similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multi-task
• High level of discretion and confidentiality
• Ability to work independently and under minimal supervision
• Problem-solving mindset with a proactive and positive attitude
  
  

Key Skills:

• Time management and ability to meet deadlines
• Strong interpersonal and relationship-building skills
• Attention to detail and strong organizational abilities
• Flexibility to adapt to changing schedules and demands
• Professionalism in handling sensitive and confidential information
  
  

Benefits

• Competitive salary and benefits package
• Opportunity to work closely with senior leadership and develop a diverse skill set
• Dynamic work environment with growth opportunities
  
  

Location: East Legon
Reports to: CEO
Job Type: Full-time