Personal Assistant (PA)

Key Responsibilities:

• Diary Management: Manage the General Manager’s schedule, including appointments, meetings, and travel arrangements.
• Communication: Serve as the primary point of contact between the General Manager and internal/external stakeholders. Handle emails, phone calls, and correspondence.
• Meeting Coordination: Organize and prepare materials for meetings, take minutes, and follow up on action items.
• Travel Arrangements: Plan and coordinate business travel, including flights, accommodation, and transportation.
• Document Management: Maintain and organize important documents, reports, and presentations. Ensure timely submission of reports and other deliverables.
• Project Support: Assist in the coordination of key projects, ensuring deadlines are met and tasks are completed efficiently.
• Event Planning: Help organize company events, conferences, and special meetings as required.
• Administrative Tasks: Handle administrative duties such as filing, photocopying, and managing office supplies.
• Liaison: Act as a bridge between the General Manager and department heads to ensure smooth communication across the company.
• Confidentiality: Maintain strict confidentiality and handle sensitive information with discretion.
• Reporting: Assist in preparing reports, presentations, and summaries for the General Manager’s review.

Requirements:

• Proven experience as a Personal Assistant or Executive Assistant, preferably in a manufacturing or industrial environment.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other office software.
• Ability to manage time efficiently and prioritize tasks.
• High level of discretion and confidentiality.

NB: Preferably a male

This role provides an opportunity to work closely with the General Manager and contribute to the efficient operation of the company.

Employment Type: Full Time

Location: Accra

Salary Range: Attractive