Personal Assistant

Responsibilities:

Administrative Duties:

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
• Act as the first point of contact for the CEO, handling correspondence and phone calls.
• Prepare presentations, reports, and other documents as required.
• Organize and maintain files, records, and documents.
• Coordinate events, meetings, and appointments, ensuring all logistics are handled.

 

Accounting Duties:

• Maintain financial records and oversee the day-to-day financial operations.
• Process invoices, payments, and expense reports.
• Assist with budgeting and forecasting activities.
• Prepare financial statements and reports for review by the CEO.
• Reconcile bank statements and ensure accuracy in financial records.

 

Office Management:

• Ensure the office operates smoothly and efficiently.
• Order and manage office supplies and inventory.
• Liaise with vendors, clients, and other stakeholders.
• Assist with HR functions, including onboarding new employees and maintaining personnel records.

 

Project Management:

• Assist in managing special projects and initiatives as directed by the CEO.
• Coordinate with different departments to ensure projects are completed on time and within budget.

 

Desired Attributes:

• Self-motivated and proactive in anticipating the needs of the executive.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Adaptable and flexible with a willingness to take on new challenges.
• Creative mindset with an eye for detail in both financial and fashion-related tasks.

Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Solid understanding of accounting principles and financial reporting.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with accounting software (e.g., QuickBooks, Xero) is a plus.
• Excellent organizational and time management skills.
• Strong attention to detail and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Passion for the fashion industry and familiarity with its trends and demands.
• Must stay in and around Haasto, Achimota and its environs

Location: Accra Haasto

Employment Type: Full Time

Salary Range: Attractive