Operations Manager/Officer

Key Responsibilities:

The successful candidate will manage diverse operational areas, including but not limited to:

Facility, Resources, and Asset Management Operations

• Oversee the maintenance, repair, and utilization of facilities and infrastructure on our various campuses, ensuring they are safe and functional.
• Ensure optimal management and allocation of institutional facilities, resources, and assets.
• Implement the University’s Operational Protocols and Standard Operating
• Procedures (SOPs) for effective asset tracking, maintenance, and lifecycle management.
• Coordinate routine inspections and maintenance schedules to ensure compliance with safety and regulatory standards.
• Manage and coordinate maintenance schedules for all properties and vehicles
• Monitor budgets and expenditures related to property and resource management.

Property Management Operations

• Manage university-owned properties, including leasing, repairs, and renovations.
• Handle vendor contracts and relationships related to property and facility management operations and services.
• Manage and coordinate maintenance schedules for all properties
• Conduct regular inspections of properties to identify maintenance needs.
• Monitor property performance and recommend strategies for maximizing operational efficiency and cost-effectiveness.

Vehicle Management Operations

• Supervise the University’s vehicle fleet, including scheduling, maintenance, and driver management.
• Manage and coordinate maintenance schedules for all vehicles.
• Conduct regular inspections of vehicles to identify maintenance needs.
• Ensure compliance with transportation laws and internal policies.
• Monitor and report on fuel usage, fleet costs, and operational performance.
• Develop systems for efficient vehicle allocation and usage tracking.
• Standard Operations Management Functions
• Lead and supervise operational staff, fostering a culture of accountability and continuous improvement.
• Develop and manage operational budgets, ensuring efficient resource allocation.
• Implement and monitor operational policies, processes, and systems to enhance efficiency.
• Ensure compliance with university policies, government regulations, and industry best practices
• Identify and mitigate risks related to operations management.

Qualifications and Experience:

• A Bachelor’s degree or HND in Engineering (any field), Business Administration, Operations Management, Facilities Management, or a related field (Master’s degree or additional Professional Certification will be an advantage)
• A minimum of 4-5 years of work experience in operations management, preferably within the education, corporate, or public sector.
• Proven experience managing facilities, assets, properties, and vehicle fleets.
• Strong knowledge of operational best practices, asset management systems, and risk management frameworks.

Key Competencies

• Exceptional organizational and multitasking skills.
• Strong leadership and team management capabilities.
• Proficiency in operational management tools and software.
• Excellent problem-solving and decision-making abilities.
• High attention to detail and commitment to operational excellence.
• Effective communication and interpersonal skills.
• Capacity to Manage and Supervise the Work of a Technical Team and Vendors

Submission Requirements:

Interested candidates are required to submit:

• A detailed CV/resume highlighting relevant experience.
• A cover letter outlining their suitability for the role.

Kindly Note: Applications must be submitted to vacancy@fircad.com

Shortlisted candidates will be invited for an interview and/or presentation of their proposal.