Office Manager for WASHFIN 2 Project

USAID’s Water, Sanitation and Hygiene Finance (WASH-FIN 2) is a five-year program implemented by Tetra Tech. This global flagship water and sanitation finance activity aims to mobilize US $375 million by 2027 for climate-resilient water and sanitation services and strengthen at least 165 sector institutions and service providers. WASH-FIN 2 will mobilize funds from a mix of private investments, government appropriations, and user fees, and implementation will focus on addressing bottlenecks in the enabling environment, including policy, legal, and regulatory challenges.

Responsibilities:

• Responsible for the day-to-day management of the WASH-FIN 2 office in Accra;
• Establish and maintain effective office information management systems including files, hardware, software, and technical support;
• Support and supervise the facilitation of special events, staff meetings and workshops as requested;
• Support the finance department in ensuring up-to-date invoicing from vendors on service agreements e.g. Internet, Security, etc.;
• Administer to the efficient utilization and maintenance of project resources, including vehicles, IT and office equipment and furnishings, and any other physical assets purchased by or assigned to the project;
• Coordinate logistical support for flights, travel, conferences, meetings and training, and workshops;
• Supervise Administrative Assistant and coordinate the tasks of Drivers (under transportation service agreements), office cleaning staff, security and other support personnel as assigned by the Admin and

Finance Manager:

• Supervise and ensure the maintenance and proper hard and soft copy filing of work, leave, sick records and prepare related reports as directed by the Ghana Country Team Leader (CTL) and/or Senior

Operations Manager for Ghana:

• In consultation with the Ghana CTL and Senior Operations Manager for Ghana, develop and maintain office policy and procedural manuals for all staff;
• Prepare contracts for Tetra Tech’s employees, consultants, and short-term assistants;
• Prepare and implement procedures for procuring goods and services consistent with all relevant USG and Tetra Tech policies and procedures; and
• Perform other operational duties as requested by the Ghana Team Lead and/or Operations backstop.

Minimum Qualification Requirements:

• Minimum bachelor’s degree or a certificate in a related field; 5 years of directly relevant work experience may substitute for a university degree;
• Minimum of five (5) years of work experience in a similar position required;
• Experience managing at least 2 support staff and establishing and maintaining effective office information management systems including files, hardware, software, and administrative support;
• Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team. Must also be able to create a supportive working relationship among all project team;
• Excellent command of English language is required; and
• Ghanaian nationals are strongly encouraged to apply.

To be considered, please submit the following:

• Cover Letter
• CV in reverse chronological format

Salary Range: Attractive

Employment Type: Full Time

Location: Accra