Manager - Budget, Grant & Finance

Responsibilities:

Grant/Project Audits and Grant Financial Reporting:

• Coordinate and facilitate internal and external project/grant audits, ensuring accurate and timely preparation and submission of financial reports to funders, in coordination with the Manager – Accounting and Financial Administration.
•  Partner with the Manager - Accounting and Financial Administration to maintain a comprehensive understanding of financial transactions, records, and systems to support audit requirements as it relates to grants/projects.
• Collaborate with auditors, as well as the audit and finance committee of the National Advisory Council (NAC) to address inquiries, provide necessary documentation, and implement audit recommendations related to grants/audits.
• Review and maintain a local Finance Manual ensuring its adequacy with THP minimum standards, adherence to established accounting principles, and donor specific requirements.
• Assess and monitor risks for grants/projects.
• Establish and maintain financial systems and internal controls to safeguard assets and ensure compliance with funder requirements.

Budgeting and financial planning

• Lead the development, implementation, and monitoring of annual budgets in collaboration with the Manager - Accounting and Financial Administration and Country Leader.
•  Analyze financial data and trends to provide insights for informed decision-making and budget adjustments.
• Identify areas for cost optimization and revenue enhancement while maintaining operational efficiency.
• Prepare and present regular budget variance reports and financial performance updates to senior management. as well as the National Advisory Council through the audit and finance committee.

Grant Management:

• Collaborate with program managers to oversee financial aspects of grant applications, awards, and reporting.
• Ensure proper allocation and utilization of grant funds according to donor restrictions and guidelines.
• Prepare and submit timely and accurate financial reports to grantors, demonstrating accountability and transparency.
• Ensure compliance with organizational and grantor policies.
• Support development and review of (sub)grant budgets; provide training and support to partner implementation organizations as needed.

 

Other responsibilities

• Contribute to the improvement or implementation of management information systems (implementation of Sage Intacct).
• Participate in a collegial office environment including helping with office-wide initiatives outside of your own job area.
• Represent the Company at external events and meetings.
• Perform all other duties assigned by supervisor or manager.
• Effectively communicate financial information and insights to non-financial stakeholders with the organization regularly to assist them in understanding their burn rate.

 

Qualifications

• Education (Minimum Needed and Type of Degree Needed):
• Minimum Required: bachelor’s degree in finance, Accounting, or related field.
• Preferred: Master’s degree or MBA preferred; Professional certification such as CPA (Certified Public Accountant) or equivalent is highly desirable.

 

Work Experience (Minimum needed)

• Minimum Required: 5 years of proven experience in grants financial management, budgeting, audit, and compliance, including experience in managing donor-funded grants, subcontracts/ grants, and a good understanding of international government donor rules, preferably in a nonprofit or international organization context
• Preferred: Non-profit setting with remote team structure, and experience in a fast-paced environment with a small team.

 

 

Specialized Knowledge Needed for Job Performance

• Proficiency with Spreadsheets and advanced knowledge of Excel is required.
• Strong knowledge of local financial regulations, tax laws, and reporting requirements.
• Strong leadership qualities and the ability to mentor and manage finance team members.
• Experience in risk management and implementation of internal controls.
• Possess an understanding of relevant legislation pertaining to NGOs.
• Accounting and audit practices related to donor-funded projects.

 

Skills (e.g., Level of Judgment Required, Ability to Direct, Work Independently, Multi-Task, etc.):

• Sound judgment, able to troubleshoot problems, and come up with creative solutions, while also identifying issues that need to be escalated.
• Excellent analytical, problem-solving, and decision-making skills.
• Project management skills, ability to prioritize.

 Superior organization skills and high level of accuracy, rigor, and attention to detail.

• Strong teamwork and collaboration skills; ability to work with colleagues and partners nationally and internationally.
• Ability to adapt and work in a very flexible, fluid, and evolving environment.
• Resourceful self-starter with the ability to independently multitask and prioritize.

 

 

Special Skills (Technical or Advanced)

• Proficiency in financial software and tools, including ERP systems and Microsoft Office Suite.
• Proficiency in MS Office suite, with expertise in Excel.
• High level of knowledge of Google Suite and tools.

 

 

Other (Communication Skills, Aptitudes, or Other Specific Skills or Abilities Required):

• Fluency in both written and spoken [Local Language] and English.
• Excellent personal integrity and confidentiality.
• Ability to work in a varying schedule including nights, early mornings, weekends, and holidays.
• Ability to travel domestically as necessary
• Commitment to Company’s values, including an understanding of and compatibility with our principles and philosophy. The successful candidate will be working with a team that loves what they are doing and feels it is a privilege to be working in service of this mission
• Any other assigned responsibilities.

 

 

Deadline: Interested persons should submit their cvs and cover letters to cv@learningorganistion.net

Employment Type: Location

Salary Range: Attractive

Location: Accra