Facilities Officer

Responsibilities:

Building Maintenance:

• Ensure all building systems (electrical, plumbing) are functioning efficiently.
• Schedule and oversee regular maintenance and repair work.
• Coordinate with contractors and service providers for specialized repairs.
• Conduct regular inspections of the premises to identify and address maintenance needs.

Health and Safety:

• Implement and monitor health and safety policies
• Conduct risk assessments and ensure that safety equipment is properly maintained.
• Manage waste disposal and recycling programs.

Facility Management:

• Oversee the allocation and optimal use of facilities.
• Manage the procurement and maintenance of supplies and equipment.
• Ensure the cleanliness and hygiene of the premises through coordination with cleaning staff or service providers.
• Develop and implement facilities management policies and procedures.

Security:

• Ensure the security of the building and its occupants by managing access control systems.
• Coordinate with security personnel and monitor surveillance systems.
• Respond to emergencies and security incidents promptly.
• Review and update security policies regularly.

Budgeting and Reporting:

• Assist in preparing and managing the facilities budget.
• Monitor and control expenses related to facilities management.
• Prepare and present reports on facilities operations, maintenance activities, and expenditures.
• Identify cost-saving opportunities and implement them.

Vendor and Contractor Management:

• Liaise with vendors, contractors, and service providers for facility-related services.
• Negotiate contracts and ensure that services are delivered according to agreements.
• Evaluate the performance of vendors and contractors regularly.
• Maintain a database of approved suppliers and service providers.

 

Required Qualifications:

Education:

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field.

Experience:

• Minimum of 2-5 years of experience in facilities management or a related field.
• Proven experience in managing building maintenance, health and safety, and vendor relations.

Skills and Competencies:

• Strong understanding of facilities management best practices.
• Excellent organizational and multitasking abilities.
• Strong problem-solving skills and attention to detail.
• Knowledge of health and safety regulations and compliance.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Key Performance Indicators (KPIs):

• Timeliness and quality of maintenance work.
• Compliance with health and safety standards.
• Efficiency in managing facilities budget and reducing costs.
• Vendor and contractor performance.
• Employee satisfaction with facility services.

Work Environment:

• Primarily office-based, with regular inspections and oversight of facilities.
• May require on-call availability for emergencies.

Application Process:

Kindly Note: Interested candidates should submit a resume and cover letter detailing their qualifications and experience to info@allville.org.

 Location: Accra

Salary Range: Attractive