Job Summary
The Executive Secretary will provide comprehensive administrative support to the executive team, ensuring the smooth and efficient operation of the office. This role requires a high level of organization, confidentiality, and communication skills to handle various tasks effectively.
- Minimum Qualification : Degree
- Experience Level : Mid level
- Experience Length : 3 years
Job Description/Requirements
Key Responsibilities:
- Manage and maintain the executive’s schedule, including appointments, meetings, and travel arrangements.
- Screen and direct phone calls and emails, responding to inquiries as appropriate.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate and organize meetings, events, and conferences, including logistics, agenda preparation, and follow-up.
- Handle confidential information with discretion and maintain confidentiality at all times.
- Conduct research, compile data, and prepare reports or presentations as needed.
- Assist with the preparation of budgets, expense reports, and financial documents.
- Provide general administrative support, including filing, copying, and maintaining office supplies.
- Liaise with internal staff and external stakeholders on behalf of the executive team.
Qualifications:
- Bachelor’s degree preferred.
- Proven experience as an executive secretary, administrative assistant, or similar role.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time-management skills.
- Strong verbal and written communication skills.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- High level of discretion and integrity.
- Professional appearance and demeanor.
Location: Accra
Employment Type: Full Time
Salary Range: Full Time
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