Executive Assistant

Responsibilities:

• Serves as the primary point of contact for appointments and setting up of meetings for both internal and external stakeholders
• Manages the CEO’s day-to-day diary and meeting schedules
• Liaises with clients and partners at a high-level on behalf of the CEO
• Supports the CEO to prepare information for presentations, proposals, media interviews, etc.
• Updates the CEO on key organizational issues on a regular basis
• Keeps the diary / calendar up to date with appointments and commitment and ensures his adherence, albeit with variations.
• Explores and facilitates the creation of rapport with potential business contacts and partners.
• Cultivates and maintains an effective relationship with key service providers (Immigration, Airlines, Visa Application Centers / Entities, etc.)
• Coordinates and maintains an up-to-date record of Business Development initiatives (Proposals, Projects etc.) to aid execution, monitoring and evaluation.
• Initiates business ideas and/or proposals for incubation and development.
• Identifies opportunities and proposes strategies to nurture such opportunities into pragmatic business projects
• Coordinates the timely submission of weekly operational updates on pending projects as well as new initiatives / proposals (Performance Management File)
• Submits weekly Project management report on the progress of execution (Project Management Template)
• Submits proposals to review existing operations to improve output/productivity
• Provides a bridge for smooth communication between the CEO’s office and internal departments and external relations, ensuring effective executive and administration support of the CEO
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Facilitates all travel arrangements, lodging and coordination of events
• Develops, edits and completes written communications to external stake holders including proposals, bids, concept papers, profiles, capability statements and reports.
• Follows up on client contacts and supports the cultivation of ongoing relationships
• Prepares business proposals for prospecting.
• Develops concept papers and strategies for corporate operations.
• Prepares and submits weekly/Monthly/Quarterly reports on all activities.
• Attends to correspondence on behalf of the CEO.
• Prepares and submits bids for the Group as per spelt out deadlines.
• Any other duty that may be assigned.

Qualifications:

Education: Degree

Years’ of experience: 3-5 years

Location: Kwae Estate near Kade