Executive Assistant

Job Title: Executive Assistant to the CEO

Location: Remote (Ghana)

Employment Type: Full-Time

About the Role

We are seeking a highly experienced and proactive Executive Assistant to support the CEO of a recruitment company based in Romania. This role is ideal for a senior professional with a background in recruitment or services, who is eager to work remotely from Ghana. The successful candidate will be responsible for providing high-level administrative support while demonstrating initiative, problem-solving skills, and excellent communication abilities.

Key Responsibilities

• Administrative Support:

Manage the CEO’s calendar, schedule meetings, organize travel arrangements, and handle all correspondence with precision and professionalism.

• Communication:

Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear, prompt, and effective communication.

• Document Management:

Prepare, proofread, and distribute internal documents, reports, and presentations. Maintain and organize digital files and records.

• Project Coordination:

Assist in coordinating special projects, ensuring tasks are executed efficiently and deadlines are met. Provide support in tracking project progress and follow-ups.

• Decision-Making & Problem Solving:

Use initiative to improvise and make decisions when required, demonstrating a capacity to work independently with minimal supervision.

• CRM & Software Utilization:

Leverage CRM systems, Microsoft Office Suite, and advanced language models (LLMs) to streamline operations and improve workflow processes.

• Process Improvement:

Proactively identify areas for improvement in administrative processes and propose innovative solutions to enhance efficiency.

Required Skills and Qualifications

Experience:

Senior-level professional experience as an Executive Assistant or in a similar role, preferably within the recruitment or services industry.

Educational Background:

Relevant education in fields such as Psychology, Marketing, or relevant disciplines is preferred.

Technical Proficiency:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experienced with CRM systems.

• Comfortable working with advanced tools, including large language models (LLMs).

• Strong overall computer literacy.

• Communication:

Exceptional written and verbal communication skills in English. Ability to interact confidently with diverse stakeholders.

Personal Attributes:

• Curious and proactive with a keen interest in understanding key aspects of the business.

• Open-minded, adaptable, and able to improvise.

• Strong problem-solving skills and the ability to take decisions without extensive guidance.

• Excellent interpersonal skills with a high level of emotional intelligence.

Package:

Salary commensurate with experience and industry standards.

Paid holidays

How to Apply

Qualified candidates who meet the above criteria are encouraged to apply with an updated resume and a cover letter at office@brainsource.io detailing relevant experience and why you would be a great fit for this role.

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