Job Summary
As an Administrative Secretary, you will play a crucial role in ensuring the smooth functioning of the office and providing support to the management team. You will be responsible for handling various administrative tasks, coordinating office activities, and maintaining effective communication within the organization. Your attention to detail, organizational skills, and ability to multitask will be key in successfully carrying out your responsibilities.
- Minimum Qualification : HND
- Experience Level : Entry level
- Experience Length : 1 year
Job Description/Requirements
Responsibilities:
- Will be at the front desk and responsible for all communications from prospective customers (WhatsApp, calls and emails) correspondence.
- Will be the liaison between the office/CEO and the artisans, project supervisor and clients.
- Must be skillful and to turn prospective customers to become customers/clients.
- And any assignments that will be given by the CEO.
- Handle and manage all incoming and outgoing correspondence, including emails, letters, and phone calls.
- Maintain and update the filing system, ensuring that all documents are properly organized and easily accessible.
- Schedule and coordinate meetings, conferences, and travel arrangements for the management team.
- Prepare and distribute meeting agendas, minutes, and other necessary documents.
- Assist in the preparation of reports, presentations, and other business documents.
- Manage office supplies inventory, order new supplies when needed, and ensure proper maintenance of office equipment.
- Greet and assist visitors, directing them to the appropriate person or department.
- Manage and maintain office calendars, scheduling appointments and reminding employees of upcoming events or deadlines.
- Coordinate internal and external communications, including routing calls, taking messages, and responding to inquiries.
- Assist in the planning and execution of company events and employee engagement activities.
- Collaborate with other administrative staff to ensure efficient office operations.
Qualifications and Skills:
- HND or Degree in Marketing or business with at least 1-year experience.
- Excellent organizational and time management skills to effectively prioritize tasks and meet deadlines.
- Strong attention to detail and accuracy in handling administrative duties.
- Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills, including professional phone etiquette.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills to work effectively with colleagues at all levels of the organization.
- Ability to work independently with minimal supervision and also as part of a team.
- Proficient computer skills, including typing speed and accuracy.
- Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills, including professional phone etiquette.
- Problem-solving and decision-making abilities to resolve administrative issues efficiently.
- Strong multitasking skills to handle multiple projects and responsibilities simultaneously.
- High school diploma or equivalent; additional certification or training in office administration or related field is a plus.
- Proven experience as an administrative secretary or in a similar administrative role.
- Familiarity with office management procedures and basic accounting principles.
- Knowledge of office software and equipment.
- Professional demeanor and customer-oriented approach.
Note: CV’s should be sent to both ATS & Email. Cover Letter & CV to aquapools.gh@gmail.com
Location: Accra-East
Airport Cantonments
Employment Type:
Full Time
Salary Range: Attractive, Negotiable
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