Administrative Officer

Key Responsibilities:

Administrative Support:

• Maintain accurate records of factory operations, including employee attendance, shift schedules, and production reports.
• Prepare and manage correspondence, reports, and presentations as required.
• Ensure all administrative files are properly documented, updated, and stored securely.

Human Resource & Staff Coordination:

• Assist in recruiting, onboarding, and maintaining employee records.
• Monitor attendance, leaves, and overtime records for payroll processing.
• Address staff queries and escalate HR-related concerns when necessary.

Procurement & Inventory Management:

• Track and manage stock levels of factory supplies, materials, and office essentials.
• Coordinate with vendors and suppliers to ensure timely procurement of goods.
• Keep records of purchases and inventory usage to prevent shortages or excesses.

Compliance & Safety:

• Ensure that factory operations adhere to company policies and Ghanaian labor laws.
• Support the implementation of health and safety protocols in the workplace.
• Maintain records of safety inspections, training sessions, and regulatory compliance.

Financial & Payroll Support:

• Assist in processing payroll by compiling attendance and overtime records.
• Handle petty cash and maintain records of office-related expenses.
• Support budgeting and cost-control measures for factory operations.

Logistics & Communication:

• Coordinate transportation of goods, raw materials, and finished products as required.
• Act as a liaison between factory workers, management, and external stakeholders.
• Organize and schedule meetings, visits, and factory tours when needed.

Qualifications & Experience:

• Minimum HND, Diploma, or Bachelor’s degree in Business Administration, Management, or a related field.
• At least 2 years of experience in an administrative role, preferably in a factory or manufacturing environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with ERP software is a plus.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and problem-solving abilities.
• Ability to work independently and handle multiple responsibilities effectively.

Salary & Benefits:

• Competitive salary based on experience.
• Health and other statutory benefits as per Ghanaian labor laws.
• Opportunities for career growth and professional development.

Location: Winneba (Candidates interested must stay in Winneba and its surrounding towns)
Employment Type: Full-Time