Administrative Officer at Reputable Public Institution

A reputable civil society organization based in Accra with branches in all regions and selected districts in Ghana is looking for experienced and motivated health professionals to implement a new project focusing on improving maternal and child health outcomes in six regions of Ghana (North East, Northern, Savannah, Upper East, Upper West and Western Regions): Administrative Officer



Job Summary



• Will be responsible for providing administrative support to the project team, ensuring office operations are efficient and aligned with the organization's goals. This role requires an organized, proactive and detail-oriented individual who can handle multiple tasks and maintain smooth project operations



Duties and Responsibilities



• Support the administrative manager in the provision of administrative services to the project implementation

• Support the coordination and management of correspondence

• Support in the organization and coordination of meetings, ensuring the availability of the necessary information for the project management team (HQ)

• Take notes, prepare minutes and keep records of decisions, schedule appointments and where appropriate, manage the programme manager's calendar and coordinate his or her itineraries

• Assist in scheduling the team's travel arrangements

• Assist in maintaining the project team's record of entitlements

• Support in the organization of events such as retreats and off-site meetings and handle all related logistics

• Support in filing, archiving and retrieval of records and documents for the project



Qualification Required & Experience



• Diploma in Business administration, management or a related field. A bachelor's degree in administration or a related field is an advantage

• Minimum of 3 years of administrative experience, preferably within the health sector or in project management settings



Skills



• Strong organizational and multitasking abilities

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience in handling logistics and event planning

• Ability to work independently and as part of a team



Location: Nationwide Recruitment