Administrative Assistant

 Key Responsibilities: 

• Administrative Support: Provide comprehensive support to management and team members, including scheduling meetings, managing calendars, and handling all forms of correspondence to ensure smooth office operations.
• Document and Communication Management: Prepare, organize, and maintain confidential company documents like spreadsheets, presentations, and reports while also serving as the primary communication hub for internal and external stakeholders, managing phone calls and emails, and ensuring accurate message delivery.
• Event and Resource Coordination: Oversee the organization and logistical planning of meetings, conferences, and special events, including venue arrangement and catering. Manage office supply inventory, monitor expenditures, and maintain vendor contracts for office services.
• Record Keeping and Data Management: Perform data entry tasks and update and maintain accurate office records and databases, including personnel files and client usage of office facilities. Supervise the preparation and cleaning of facilities for client use.
• Mail and Material Preparation: Monitor incoming and outgoing mail and prepare business correspondence, documentation, and presentation materials. Coordinate social events and document business methodologies and lessons learned for organizational knowledge-sharing and training purposes.

Qualifications and Skills:

• Diploma or bachelor’s degree in Business Administration, Communications, or a related field
•  Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office, with exceptional knowledge of Excel and PowerPoint.
• Strong organizational and time management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• High degree of attention to detail and discretion with confidential information.

What We Offer:

• The opportunity to work in a fast-growing, multi-sector company.
• A role with significant impact on daily operations and organizational success.
• A supportive team environment and a competitive salary and benefits package.

Salary Range: Attractive

Employment Type: Full Time

Location: Bono Ahafo, Ghana