Administrative Assistant

Key Responsibilities:

• Perform general office administrative tasks such as answering phones, managing emails, filing, and handling correspondence.
• Prepare reports, presentations, and data as required by management.
• Maintain office supplies by checking stock, placing orders, and coordinating with vendors.
• Schedule meetings, appointments, and manage calendars for team members.
• Assist with travel arrangements and booking accommodations for team members.
• Handle incoming and outgoing mail, courier services, and document management.
• Organize and maintain office filing systems, both physical and digital.
• Greet and assist visitors, ensuring a welcoming and professional atmosphere.
• Coordinate and assist with internal and external communications, including preparing meeting minutes.
• Support various departments with administrative tasks, ensuring that deadlines are met.
• Provide general support to team members, responding to ad hoc requests and helping with special projects.

Qualifications:

• Proven experience as an Administrative Assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and in a team environment.
• Detail-oriented with the ability to multitask and prioritize tasks effectively.
• Familiarity with office equipment (e.g., printers, scanners) and basic IT troubleshooting skills.
• A proactive approach to problem-solving and the ability to anticipate the needs of the team.

Education:

• A university diploma is required; additional qualifications as an Administrative Assistant or in a related field is a plus.

Benefits:

• Competitive salary
• Opportunities for career development and growth
• Collaborative and supportive work environment