Administrative Assistant

Specific Duties & Responsibilities

• Serve as first point of contact for the office, answer and direct phone calls, manage emails and respond to inquiries in a timely manner.
• Review and maintain filing systems, both electronic and physical, ensuring all documentation is current and accessible.
• Assist in the coordination of administrative functions, including budget, accounting, personnel, meetings, and clerical duties
• Assist with the preparation of documents, presentations, reports and other technical materials.
• Responsible for preparation of confidential documents and reports
• Manage office supplies, track inventory and place orders for IT-specific equipment when necessary
• Handle vendor correspondence and coordinate with external service providers for office related technology support and repairs.
• Assist in preparing agendas, taking minutes during team meetings and following up on action items.
• Support the team in managing projects and meeting deadlines.
• Prepare and distribute correspondence, memos, and other communications.
• Provide general administrative support such as photocopying, scanning, filing and organizing company events

Requirements:

• Proven experience as an Administrative Assistant, Office Assistant, or related role, preferably in an IT or tech environment
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to prioritize tasks.
• Attention to detail and problem-solving skills.
• Ability to work independently and collaboratively as part of a team.
• Customer service experience with external clients.

Qualification:

• A degree or equivalent in Business Administration / HND Accounting or Purchase and Supply
• Additional qualifications as an administrative assistant or secretary are a plus.

Employment Type: Full Time

Salary Range: Attractive

Location: Accra