Accountant - Creates Activity

Bixal will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require any accommodation as part of our recruitment process, please get in touch with us at Talent@bixal.com. You can expect a response from a team member within 24 hours during the regular work week and on the following operating day during the weekend or holidays.

Who We Are

Bixal is a mission-driven, woman-owned small business determined to improve people's lives through human-centered strategies and transformative technologies, with a firm belief that everyone has the right to an effective government.  

We deliver on this belief by partnering with leading Federal agencies to design, develop, and deliver powerful customer experiences through holistic digital product solutions and strategic communications initiatives––bringing a high standard and unique creative energy to our clients––and our wonderfully diverse culture is what makes it all possible.  

Bixal unites different people with different perspectives from all over the world! We provide our team with an open and empowered environment where collaboration thrives and solutions flourish. 

What will you do?

Bixal has an exciting opportunity for an Accountant to join our team to support the USAID/West Africa Collaborative Regional Evidence-Based Adaptation for Transformative Economic Solutions (CREATES) Activity. The Accountant will report directly to the Chief of Party (COP), and is responsible for managing accounts payable, payroll processing, and ensuring compliance with Ghanaian laws, USAID, and Bixal policies while maintaining accurate financial records. They will also handle financial reconciliations, VAT refunds, and support audits, working effectively with Bixal’s HO accounting and finance team, the CREATES Country Office Operations Manager, and the Operations Assistant.

Location:

This role is based in Accra, Ghana and will be on-site at Bixal’s CREATES Country Office in Labone, Accra, Ghana. To be considered for this position, you must currently be legally authorized to work in Ghana for any employer.

Accounts Payable

• Manage accounts payable workflow using Quickbooks
• Manage expense reimbursement workflow using Quickbooks and Excel
• Review all accounts payables invoices and expense reports for accuracy in coding, cost centers, approvals, and appropriate backup documentation
• Prepare accounts payable aging and submit transactions for payment to the bank
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures
• Ensure all payments are compliant with Ghana rules, Bixal, and USAID policies
• Takes action to solve problems/issues that routinely arise in the accounts payable function
  
  

Financial Reporting

• Participate in the month-end closing process by analyzing and reconciling certain general ledger accounts
• Prepare the monthly bank reconciliation statement
• In collaboration with the Chief of Party and Operations Manager, prepare monthly fund request to Bixal Home Office
• Prepare monthly prepaid expense entries
• Manage the VAT refund process in line with USAID procedures
• Manage the office petty cash and monthly reconciliation
  
  

Financial Tracking and Budgeting

• Works closely with the Country Office’s Operations Manager, Operations Assistant and the Home Office’s Accounting team to ensure transactions are being recorded in alignment with the contract budget
• Compile information for home office financial review as required
  
  

Payroll

• Manage payroll for Bixal Solutions, Inc. in Ghana
• Monitor timesheet submission to ensure timely payroll processing
• Export data from the timekeeping system and import into the payroll software
• Reconcile the payroll payment to labor costs calculated in the accounting system
• Reconcile benefit deductions and resolve any discrepancies between employee deductions and invoice payments
• Process garnishment calculations and compliance
• Deposit PF, CIT, SST, and taxes with the relevant authorities
• Verify taxes monthly through the online E-TDS system
• Track rates, compensation, benefits and deductions, new hire information, and all other details pertaining to employee information
• Maintain database of accurate payroll records for staff and consultants, including any necessary back-up files necessary to comply with Bixal, GoG, and USAID rules and regulations
• Respond to team member inquiries on timesheets, benefit deductions, and other mattersas related to payroll
• Review and process accurate year end reporting, such as employee tax documents
  
  

Record Management

• Maintain an accurate accounting filing system
• Support audit processes as needed
  
  

Other

• Perform any other duties as assigned by supervisor and team members
  
  

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or other relevant field
• At least three years of experience in finance and accounting roles, preferably with an international donor-funded organization
• Prior experience working on USAID-funded programs preferred
• Proficiency in all standard Microsoft Office programs, particularly Excel and Word
• Experience with accounting software systems, including Quickbooks
• Demonstrated financial management, accounting, planning and communication skills
• Effective written and oral communication as well as interpersonal skills
• Experience training and mentoring staff
• Demonstrated problem solving and analytical skills and good judgment
• Be proactive, have strong prioritization skills, and the ability to meet deadlines under pressure
• Ability to work with tact in a diverse, multicultural environment
• Written and spoken Fluency in English required
  
  

Please note that candidates selected may undergo a background investigation and, if applicable, meet eligibility requirements for suitability.

Bixal is an equal opportunity and affirmative action employer. We ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, veteran status, or any other characteristic protected by law. We are dedicated to promoting diversity, equity, and inclusion within our organization and beyond.